I hear you loud and clear -- you hate updating your CRM. And truthfully, I don’t blame you since you’re doing more than 300 updates every week. I bet there are days where you’d just like to smash your computer and get back to selling.
Your manager is on your tail, stressing that you to get your busy work done (CRM updates, quarterly forecasts and budgets, manage your contact lists and spreadsheets, submit your timecard -- you name it). But you’re still expected to bring in big deals to hit your number.
There’s just not enough time in the day for all of it, likely leaving you and the rest of your team scrambling to catch up and missing quota as a result.
The average sales rep spends 5.5 hours logging interactions and updating contact information into their CRM, possibly making it one of your biggest obstacles for sales productivity and efficiency.
But -- love it or hate it -- your company needs your CRM. And needs you to use it.
This article serves as a reminder on why your CRM system is vital to a smooth operating sales team. But I have one workaround that will help if you really hate wasting time on SFDC updates (just scroll to the bottom!).
1. Full view of sales pipeline
You may not realize it, but your sales managers have a lot of their plate. They’re being pressured from the C-level to drive revenue and turn a profit. This is a tall order when the pipeline is all over the place; with multiple reps working various accounts at ever-changing stages in the funnel.
Without good pipeline visibility forecasts are inaccurate, data is dirty and the team is working on potentially risky opportunities. The CRM system is a game-changer because your managers can watch every deal as it moves through the pipeline and lead the team accordingly.
They can also see what activities lead to conversions, which your management and operations teams can lean on when creating a deal-closing process.
2. Sales reports and forecasts
There are several sales tools and systems that integrate with your CRM system and use its data to create sales reports and forecasts. It’s crucial these reports are built on accurate data since they influence major company decisions, like spending budgets and plans for company growth.
According to Salesforce, CRM systems improve forecast accuracy by 42 percent. Your small updates have a big impact on the operations of your organization -- your entire team needs to work in alignment with the “big picture” goals of your company.
3. Sales coaching and training
Sales coaching can increase revenue by up to 20 percent and CRM analytics indicate to managers which areas your team could improve. This is revealed by how quickly prospects move through or fall out of the sales funnel via accurate CRM data entries.
This insight impacts what your management (or sales ops) team cover in trainings by turning conversion rates into corporate assets. For example, if a number of reps have trouble with technical qualifications, this can be polished during the next sales coaching session. Feedback from your CRM data is used to reduce sales mistakes and sharpen your skills.
4. Customer data hub
Before CRM systems, sales reps had rolodexes with hundreds of contacts, phone numbers and addresses; taking diligent notes or using an excel spreadsheet to track prospects in the sales cycle. And all that information is completely lost or hard to find when the sales reps packs up for a new job and another rep has to take over the account.
CRMs are a centralized location where it’s easy to find a prospect’s contact information and past interactions. Now all the information needed to sell to a prospect is in one location.
5. Customer needs and experience
American businesses lose $62 billion dollars every year due to a poor customer experience. Since all customer information is located in one place, sales reps can better understand customer needs and provide a positive experience.
Reps can look back on past interactions and adjust the dialogue accordingly; making follow-up interactions personable and relevant to each prospect. That data also shows you cross and upsell opportunities.
6. Smooth handoffs
A survey by Accenture found that 89 percent of customers get frustrated repeating themselves to multiple representatives. Information about a prospect can easily be lost between SDR and AE if there isn’t a streamlined hand-off strategy.
With the CRM holding all customer interactions throughout the team, communication appears seamless and there’s little-to-no disconnect in customer conversations with the opening and closing reps.
Alright, let’s get to the fun stuff.
Sales AI tools can help you gain back the time you spend in your CRM with little-to-no effort on your end. They can save you hours each week so you can get back to selling.
Let’s say you spend an hour each day on updates -- how much more could you do if you got that hour back? That’s two more meetings or four more calls each day. Imagine what that would do for your quota over the course of a year!
Just because it’s a pain to update your CRM it doesn’t mean that it’s not important. Be the trendsetter in your organization and start using a CRM automation tool. Ask your sales operations team or manager to look into sales AI tools that integrate with your current tools and process.